LuraTech at ARMA

Discover How PDF/A Can Simplify and Enhance Long-Term Records Management

Records managers face innumerable challenges maintaining digitized documents in their archives: from costs associated with storage and network transfer to concerns about compatibility with future technologies. Enter the PDF/A standard. Learn how to use PDF/A with mixed raster content (MRC) compression for scanning and compressing high-resolution digital documents. The technology enables you to create color PDF/A files that are comparable in size to black-and-white PDFs, while ensuring long-term accessibility of high-quality digital documents that are full-text (OCR) searchable for ease of maintenance and data collection.

We invite you to attend our presentation "Long-Term Records Management - Effective Use of PDF/A" on Wednesday, October 22 at ARMA International in Las Vegas. LuraTech President Mark McKinney and Eugene Yang, principal consultant for KISMET Consulting, will be introducing the PDF/A standard as a solution to the many challenges records managers face. They also will present two case studies, detailing how PDF/A is being implemented within the nuclear industry and in state governments.

At this session, you will learn about:

The PDF/A standard and benefits associated with this format for records management and long-term digital archiving;
How to alleviate storage, readability and network transfer time challenges;
How to implement PDF/A with MCR compression within your capture workflow; and
How to apply the technology for batch processing within your capture process to build long-term archives that have full searchability.

ARMA International
Las Vegas, NV, USA
20-22 October 2008

BOOTH: 346

Presentation: Long-Term Records Management - Effective Use of PDF/A
Wednesday 8 a.m.- 9:30 a.m.
Room N 114

Click here to sign up!

Planning to Scan?

How to Implement the Best PDF Optimization Process

Are you planning to start scanning those boxes of old files? Do you need a compression solution that can optimize electronic records that must be kept on file for years? No matter the scale of your scanning project, there are some general guidelines you should keep in mind when evaluating PDF compression and optimization solutions. This three-step process includes:

1. Identify Requirements and Set Expectations - To ensure that you find the right solution to meet your scanning project needs, there are a number of questions that you must ask yourself:

Do you require scanned documents to be saved in color or black and white?
What level of searchability do you need?
Do you need to save files in the PDF/A format for long-term archiving?
How will you use the digitized files - are they strictly for storage or must they be easily accessible via networks?
And, what is your budget for the project?

Once you have answered these questions, you can then research solutions that best fit your needs. Working closely with vendors at this stage - and describing your unique needs to these experts - can help you set expectations about the outcome of your project and avoid dissatisfaction in the long-run.

Many organizations select LuraTech's LuraDocument PDF Compressor because it offers the best balance of compression, performance and image quality, with solutions designed for projects of all sizes. The PDF Compressor enables you to create color PDF and PDF/A files that are comparable in size to black and white PDFs, in order to alleviate storage concerns and speed downloads. Additionally, PDF Compressor supports full text searchability with integrated ABBYY OCR technology.

2. Implementation - Once you have determined which solution is within your budget and is most appropriate for your use case, your vendor should give you the opportunity to test the software to make certain that it works as you expected. If so, then it is time purchase and install the software. During this stage, it is vital to have a vendor, like LuraTech, that offers a best-in-class support team to ensure it is installed properly and runs efficiently. With the help of your vendor's support team, you should now be ready to start using it for your scan project.

3. Measure Outcome - After your scan project is underway, it is time to evaluate the PDF optimization solution against your original requirements to ensure that it is meeting your expectations and achieving your stated goals. This process will allow you to establish a benchmark from which to measure future productivity and determine if you need to upgrade your software to support increased throughput or new internal requirements. LuraTech's line of PDF compression and optimization tools provides users with the solutions they need today, as well as a migration path as future needs evolve.

If you need help getting started with a scan project, or want to discover how LuraTech's solutions can help you optimize your digital archives, please contact us! Our PDF and PDF/A experts are happy to assist you.

LuraTech Partners with Bechtle in Germany

Savings and Loan Institution, Kreissparkasse Ludwigsburg, First Client to Implement PDF/A Solution for Secure, Long-Term Archiving

At the DMS Expo last month in Cologne, Germany, LuraTech announced that it is partnering with Bechtle GmbH IT Systemhaus Köln to deliver a long-term archiving solution for Germany's financial industry. By combining LuraTech's PDF Compressor with Bechtle's OSP Archive Link data capture solution, financial institutions will be able to produce PDF/A-1b files for archiving, enabling digitized reproductions of credit files and other bank statements to be stored and read long into the future. Kreissparkasse Ludwigsburg, a savings and loan institution, is the first customer to implement this solution.

Banks and savings institutions process large quantities of paper documents, which must be retained for years. Additionally, they have large quantities of digital documents that require careful storage planning to ensure quick access to information. The PDF/A format - which is supported as an archiving format by Finanz Informatik, the IT service provider for Germany's Sparkasse financial group - enables documents to be archived and readable for many years with small file sizes to optimize storage.

LuraTech's document conversion solutions deliver highly compressed, searchable documents that are suitable for long-term archiving, efficient storage and fast retrieval. The conversion software is easy to use and produces digitized documents that remain true to the original and are compressed - either in black and white or color - into PDF/A files that are small enough to be sent as e-mail attachments. The small file size enables fast access to the documents and requires less storage space.

Bechtle's OSP Archive Link capture solution allows savings institutions to archive documents with one or more pages as black and white, grayscale or color PDF/A-1b files in the central OSPlus archive of Finanz Informatik. The standards-compliant files can be read with any PDF reader.

"We are the first Sparkasse savings institution to make the transition to the next generation of technology and archive all documents in the central OSPlus archive in color in PDF/A-1b format. The LuraTech PDF Compressor software was utterly simple to use and was integrated in the Bechtle OSP Archive Link capture solution very quickly," said Martin Ott, IT coordinator in the service center of Kreissparkasse Ludwigsburg. "The highly compressed color documents produced this way are no larger than comparable black and white TIFF G4 documents. So we have added value with color - which pleases our users very much - without greater archiving or network costs, or slower response times."

Events

America

ARMA
Las Vegas, NV, United States
20 - 22 October 2008

BOOTH: 346

In a presentation October 22 entitled "Long-Term Records Management - Effective Use of PDF/A," LuraTech President Mark McKinney will give an overview of PDF/A and compare implementations within the nuclear industry and in state governments.

AIIM
Philadelphia, PA, United States
30 March - 2 April 2009

International

PDF/A in Archives
Koblenz, Germany, at the German National Archive
18 November 2008

Thomas Zellmann, will present on behalf of LuraTech.

VOI Workshop: Digital Mailroom
Vienna, Austria
20 November 2008

LuraTech's, Thomas Zellmann will give a presentation about archive formats for optimal scanning in a digital mailroom environment.

CeBIT
Hannover, Germany
3 - 9 March 2009

New Customers

America

City of Arlington
LuraDocument® PDF Compressor

Genentech
LuraDocument PDF Compressor

gloStream Technologies Pvt. Ltd.
LuraDocument PDF Software Development Kit

International

BMD
LuraDocument PDF Compressor

City Energy Company of Bad Hersfeld (Partner OCE)
LuraDocument PDF Compressor with PDF/A

City of Bergisch Gladbach (Partner OCE)
LuraDocument PDF Compressor with PDF/A

City of Erlangen
Additional Cartridges for LuraDocument PDF Compressor

DB International, German Railway (Partner OCE)
LuraDocument PDF Compressor with PDF/A

DD Informatica, the Netherlands
LuraDocument PDF Compressor

HSH (Partner Foxray)
PDF/A Encoder

Image Pro
LuraDocument PDF Compressor

M&R Micro Imaging, the Netherlands
LuraDocument PDF Compressor

Siemens (Partner OCE)
LuraDocument PDF Compressor with PDF/A